Free Queensland Property Manager Resource

Rental Property Air Conditioner Inspection Checklist

Complete this practical split-system checklist online at entry, routine, exit or maintenance inspections, then print or save the completed inspection record for the property file.

Start Inspection
Designed for one split system per record. Complete another record for each additional unit at the property.
EntryCreate a documented starting condition.
RoutineCheck for changes, cleanliness and visible faults.
ExitRecord the current condition for comparison.
MaintenanceSeparate cleaning from technical repair.
Interactive inspection record

Complete the checklist online, then print the finished record.

Use this alongside your agency procedures and the official Queensland RTA condition reports. It is designed to document visible split-system condition and basic operation, not to replace technical HVAC or electrical assessment.

Read the Queensland rental aircon guide →
Important: This is a practical property-management resource, not an RTA form or legal advice. Where a fault, leak, electrical concern or repair issue is identified, arrange the appropriate qualified contractor.
Property condition record Air Conditioner Inspection
0 of 12 checks completed
Step 1

Property & inspection details

These details will appear at the top of the completed inspection record.

Step 2

Inspect this split system

Select one result for each item. Use N/A where the check cannot reasonably be completed.

Check Condition Guidance Photo
Unit powers on
Record fault if the unit does not start.
Remote / controls respond
Replace batteries if appropriate; report a control fault if it persists.
Filters clean and undamaged
Routine filter clean or replace a damaged filter where appropriate.
Exterior case / intake clean
Surface clean accessible dust and residue.
Louvres clean and operating
Surface clean; report broken or non-operating louvres.
Visible fan barrel condition
Consider an internal deep clean if the accessible fan barrel is heavily loaded.
No obvious musty / stale smell
Inspect internal condition if an odour persists after basic filter maintenance.
No water leakage
Assess drainage and the source of the leak; technical repair may be required.
No error / fault code
Arrange an appropriately qualified air-conditioning technician.
No abnormal noise / vibration
Arrange technical assessment if unusual noise or vibration persists.
Outdoor unit unobstructed
Clear safe external obstructions where appropriate.
Outdoor coil / casing condition
Clean if dirty; report significant corrosion or damage.
Step 3

Recommended next action

Select the single best next action for this unit.

Step 4

Photo & maintenance record

Mark which supporting photos were captured and record any known service history.

Step 5

Inspection notes & sign-off

Record anything another property manager, owner or contractor should know.

Completed record

Ready to save this inspection?

The button generates a clean print version using what you entered above. In the browser print window, choose your printer or Save as PDF.

Entry Create the baseline

Record cleanliness, visible condition and basic operation, with clear photos where useful.

Routine Look for change

Repeat similar viewing angles and note new buildup, odours, leaks or visible faults.

Exit Document the current condition

Use this record alongside the official condition-report process and the evidence held for the property.

Professional split system cleaning

Inspection says the internals need cleaning?

SEQ Air Care provides documented internal split-system cleaning across North Brisbane and Moreton Bay, including the accessible coil, fan barrel, drain tray and airflow path.

Commercial & Property Managers Residential Booking

Free to use and share as a property-management resource. If reproduced online, please credit SEQ Air Care and link to this resource page.